1.
Objective & Scope of Policy
Century 21 Today Realty Ltd. is committed to respecting your privacy
and has prepared this Policy to inform you of our policy and practices
concerning the collection, use and disclosure of Personal Information.
This
Policy governs Personal Information collected from and about (i) individuals
who are or may become Clients of Century 21 Today Realty Ltd. and (ii)
individuals or organizations with whom Century 21 Today Realty Ltd.
works with.
Using
contractual or other arrangements, Century 21 Today Realty Ltd.
shall ensure that agents, contractors or third party service providers,
who may receive Personal Information in the course of providing services
to Century 21 Today Realty Ltd. as part of our delivery of real
estate services, protect that Personal Information in a manner consistent
with the principles articulated in this Policy.
This
Policy does not cover aggregated data from which the identity of an
individual cannot be determined. Century 21 Today Realty Ltd.
retains the right to use aggregated data in any way that it determines
appropriate.
In
the event of questions about: (i) access to your Personal Information;
(ii) Century 21 Today Realty Ltd.'s collection, use, management
or disclosure of Personal Information; or (iii) this Policy; please
contact:
Eugene
Pilato, broker, 4056 Dorchester Rd., Niagara Falls, ON, L2E 6M9 Office:
905-356-9100 fax: 905-356-0835 CLICK HERE
for the Contact Page for Eugene Pilato.
2.
The Collection, Use & Disclosure of Personal Information
For the purposes of this Policy:
"Client" means an individual who may or has purchased or sold real
estate or services to buy or purchase real estate; "Personal Information"
means any information, recorded in any form, about an identified individual,
or an individual whose identity may be inferred or determined from such
information.
Your
provision of Personal Information to Century 21 Today Realty Ltd. means
that you agree and consent that we may collect, use and disclose your
Personal Information in accordance with this Privacy Policy. If you
do not agree with these terms, you are requested not to provide any
Personal Information to Century 21 Today Realty Ltd. or a Broker or
Sales Representative working with Century 21 Today Realty Ltd. Unfortunately,
certain services can only be offered if you provide Personal Information
and consequently, if you choose not provide us with any required Personal
Information, Century 21 Today Realty Ltd. may not be able to offer you
those services.
This
office only collects personal information necessary to effectively market
and sell the property of sellers; to locate, assess and qualify properties
for buyers and to otherwise provide professional and competent real
estate services to clients.
Century
21 Today Realty Ltd.'s Brokers or sales representatives may use
personal information for commission management purposes (e.g. commission
financing, commission dispute resolution).
Century
21 Today Realty Ltd.'s use of Personal Information is limited to
these purposes. Century 21 Today Realty Ltd. does not sell, trade, barter
or exchange for consideration any Personal Information it has obtained.
Unless permitted by law, no personal information is collected about
an individual without first obtaining the consent of the individual
to the collection, use and dissemination of that information.
Personal
information will be collected, to the extent possible, directly from
the individual concerned.
Century
21 Today Realty Ltd. does not knowingly collect Personal Information
from anyone under the age of 18, especially children under 13, and does
not use such information if Century 21 Today Realty Ltd. discovers that
it is has been provided by a minor.
Personal
Information may also be transferred to another company in the event
of a change of ownership of all or part of Century 21 Today Realty Ltd.
Century
21 Today Realty Ltd. may disclose Personal Information of Clients
to organizations that perform services on its behalf. This will only
be done if such organizations agree to use such information solely for
the purposes of providing services to Century 21 Today Realty Ltd. and,
with respect to that information, to act in a manner consistent with
this Policy.
Please
note that there are circumstances where the use and/or disclosure of
Personal Information may be justified or permitted or where Tiptop Realty
Inc. is obliged to disclose information without consent. Such circumstances
may include:
-
Where
required by law or by order or requirement of a court, administrative
agency or other governmental tribunal;
-
Where
Century 21 Today Realty Ltd. believes, upon reasonable grounds,
that it is necessary to protect the rights, privacy, safety or property
of an identifiable person or group;
-
Where
it is necessary to establish or collect monies owing to Century
21 Today Realty Ltd. Where it is necessary to permit Century
21 Today Realty Ltd. to pursue available remedies or limit any damages
that Century 21 Today Realty Ltd. may sustain; or
-
Where
the information is public.
Where
obliged or permitted to disclose information without consent, Century
21 Today Realty Ltd. will not disclose more information than is required.
3.
Accuracy
Century 21 Today Realty Ltd. endeavours to ensure that any Personal
Information provided by Clients and in its possession is as accurate,
current and complete as necessary for the purposes for which Century
21 Today Realty Ltd. uses that data. Information contained in files
that have been closed is not actively updated or maintained.
4.
Retention
Century 21 Today Realty Ltd. retains Personal Information as long as
Century 21 Today Realty Ltd. believes it is necessary to fulfil the
purpose for which it was collected and Firm legal or business requirements.
5.
Security
Century 21 Today Realty Ltd. endeavours to maintain adequate physical,
procedural and technical security with respect to its offices and information
storage facilities so as to prevent any loss, misuse, unauthorized access,
disclosure, or modification of Personal Information.
6.
Protecting Information
Century 21 Today Realty Ltd. further protects Personal Information by
restricting access to it to those Employees and Contractors that the
management of Century 21 Today Realty Ltd. has determined need to know
that information in order that Century 21 Today Realty Ltd. may provide
services to Clients.
7.
Access to Personal information
Century 21 Today Realty Ltd. permits access to and review of Personal
Information held by Century 21 Today Realty Ltd. about an individual
by the individual concerned.
If
an individual believes any Personal Information concerning that individual
is not correct, that person may request an amendment of that information
by sending a request to the person indicated in Section 1 of this Policy.
Century 21 Today Realty Ltd. reserves the right not to change any Personal
Information but will append any alternative text the individual concerned
believes appropriate. Where not required to be retained by the Firm,
an individual may also request that Century 21 Today Realty Ltd. delete
an individual.s Personal Information from Century 21 Today Realty Ltd.
system and records. However, due to constraints of computer technology
and the fact that Century 21 Today Realty Ltd. backs up its systems,
Personal Information may continue to reside in Century 21 Today Realty
Ltd..s systems after deletion. Individuals, therefore, should not expect
that their Personal Information would be completely removed from Century
21 Today Realty Ltd. systems in response to an accepted request for
deletion.
Century
21 Today Realty Ltd. reserves the right to decline access to Personal
Information where the information requested:
-
Would
disclose the Personal Information of another individual or of a
deceased individual;
-
Would
disclose business confidential information that may harm Century
21 Today Realty Ltd. or the competitive position of a third party;
-
Is
subject to solicitor-client or litigation privilege;
-
Could
reasonably result in: (i) serious harm to the treatment or recovery
of the individual concerned; (ii) serious emotional harm to the
individual or another individual; or (iii) serious bodily harm to
another individual;
-
May
harm, or interfere with, law enforcement activities and other investigative
or regulatory functions of a body authorized by statute to perform
such functions;
-
Is
not readily retrievable and the burden or cost of providing would
be disproportionate to the nature or value of the information; or
-
Does
not exist, is not held, or cannot be found by Century 21 Today Realty
Ltd.
Where
information will not or cannot be disclosed, the individual making the
request will be provided with the reasons for non-disclosure.
Where
information will be disclosed, Century 21 Today Realty Ltd. will endeavor
to provide the information in question within a reasonable time and
no later than 30 days following the request.
Century
21 Today Realty Ltd. will not respond to repetitious or vexatious requests
for access. In determining whether a request is repetitious or vexatious,
it will consider such factors as the frequency with which information
is amended, the purpose for which the information is used, and the nature
of the information.
To
guard against fraudulent requests for access, Century 21 Today Realty
Ltd. will require sufficient information to allow it to confirm the
identity of the person making the request before granting access or
making corrections.
8.
Amendment of Practices and This Policy
This statement is in effect as of JANUARY 1, 2004. Century 21
Today Realty Ltd. will from time to time review and revise its privacy
practices and this Policy. In the event of any amendment, an appropriate
notice will be communicated to Clients and others in an appropriate
manner.
